GMVET 1 is the management software that several thousand veterinary practices in France use daily to manage consultations, billing, and pharmacy. Its functional scope is broad, but the actual handling often goes beyond the simple initial connection. Between underutilized modules and default settings left unchanged, the gap between what the software allows and what teams actually achieve remains significant in many practices.
Electronic signature and drug traceability in GMVET 1
One aspect rarely addressed in traditional guides concerns the activation of the Sign.vet module for electronic signature. This module allows for the secure management of prescriptions, informed consents, and regulatory documents directly from the software interface.
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The tightening of traceability requirements for veterinary drugs is pushing clinics to adopt this type of functionality. The integrated electronic signature avoids paper printing, reduces the risk of document loss, and facilitates audits.
To activate it, you need to access the document module settings and associate the practitioner’s electronic certificate. Once configured, each generated prescription can be signed in two clicks before being sent to the client or archived. Structures wishing to delve deeper into this topic can use GMVET 1 on Ô Business to find a detailed practical guide on all modules.
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Stock management in GMVET 1: an underestimated economic challenge
The pharmacy represents a major part of a veterinary clinic’s revenue. Stock management in GMVET 1 goes well beyond simple inventory.
Entire thematic webinars are now dedicated to this topic, a sign that advanced uses of GMVET in pharmacy are becoming a major economic challenge for structures. Setting up threshold alerts, monitoring stockouts, and optimizing automated orders are the three key areas to master.
Setting up alerts and restocking thresholds
The software allows you to define a minimum threshold per product. When stock falls below this threshold, an alert appears on the dashboard. A common pitfall is leaving these thresholds at zero by default, which effectively disables the functionality.
For each high-turnover medication or consumable, you need to estimate the average consumption over two to four weeks, then set the threshold slightly above this value. This initial work takes time, but it prevents stockouts that disrupt consultations.
Identifying dysfunctions in stock tracking
Discrepancies between theoretical stock and actual stock often indicate data entry errors during dispensing or unrecorded exits. GMVET 1 provides discrepancy reports that help identify problematic products. Here are a few points to check regularly:
- Manual exits not linked to a consultation (samples, breakage, internal use) should be tracked in the dedicated module
- Order receipts must be validated item by item, not in bulk, to avoid quantity errors
- Expired products or those withdrawn from the market must be removed from active stock and archived separately
A regular physical inventory, even partial, remains the only reliable way to verify the consistency of the software’s data.
VetVoice and voice command: an emerging use
The VetVoice feature, which allows you to control certain actions in GMVET by voice, has been the subject of recent tutorials shared by practitioners. The idea is to dictate consultation notes or navigate the patient file without putting the animal down.
Field feedback varies on this point. Some practitioners report a notable time saving during consultations, while others find difficulties with voice recognition in a noisy environment (barking, equipment). The feature also requires a learning curve to formulate commands in a way that the software can understand.
For interested clinics, activation is done in the user settings, under “accessibility and input”. A reasonably good quality headset significantly improves recognition.
GMVET 1 and best practices for veterinary medicine
The software serves as a concrete support for implementing the Guide to Good Practices for Veterinary Medicine in many structures. The traceability of prescriptions, the history of dispensations by patient, and mandatory registers can be generated directly from GMVET 1.
This regulatory dimension alone justifies careful configuration. A poorly configured medication register, with incomplete data or missing lot numbers, exposes the structure during an inspection. The software offers mandatory fields for each dispensation, but these fields are only enforceable if the administrator activates them in the structure’s settings.
Specifically, the quality manager of the clinic (or the designated veterinarian) must check three elements in the configuration:
- The “lot number” field is set as mandatory for each dispensation
- The expiration date is filled in upon receipt and generates an alert as the deadline approaches
- The history of prescriptions by animal is exportable in a usable format for an audit
These settings can be found in the administration area, under “operating rules”. They take only a few minutes to activate but transform the reliability of the data produced by the software.
Mastering GMVET 1 is not just about knowing how to navigate between menus. It relies on rigorous initial configuration, adapted to regulatory constraints and the actual workflows of each practice. The electronic signature, advanced stock management, and drug traceability modules are the three pillars where the investment in configuration time yields the most tangible results on a daily basis.